Support program operations through general
daily administrative support Understand AMP procedures and policies and implement them daily Assist Chief Program Officer with the scheduling and setup of meetings Prepare materials and presentations for program meetings and special events In collaboration with Executive Assistant
track and process human resources documents for hired musicians and music educators As assigned
take minutes and writing summaries at program meetings In collaboration with program staff
execute the production of concert programs Meet and greet visitors of program staff
prepare meeting rooms and meal arrangements Assist with tracking and production of payroll documents Assist with student registration/application processing and student records Assist with tracking and documenting purchase of program materials Assist program team to maintain functioning program materials and music instruments Assist program team for rehearsals
concerts
recordings and special events Assist administration of projects around travel
competitions
and touring Plan and coordinate travel arrangements for program staff
teaching artists
and students
including airplane tickets
hotel accommodations
ground transportation Other administrative tasks as assigned by the Chief Program Officer Special projects as assigned Education & Experience: Bachelor’s degree (music degree is a plus) Minimum one year experience in corporate or non-profit setting Strongly skilled in Word
Excel
PowerPoint
Google Docs Candidate Profile and Skills: Intrinsic desire to execute and contribute work of outstanding quality Ability to learn new systems and procedures Understand the importance of confidentiality Possess a high level of discretion and diplomacy High integrity
dependable and self-motivated Natural curiosity and creativity Superior organization skills
both cloud-based and office-based Superior time-management skills and ability to meet deadlines Possesses extreme optimism and tenacity
especially in the face of challenging
high-pressure situations Entrepreneurial and innovative spirit who thrives in a fast-paced and ever-changing work environment Impeccable communication skills
both written and oral Knowledge of the arts education (particularly music) and youth development